JobProof
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For HVAC technicians

Job reports for HVAC technicians

Service calls, installs and breakdowns. Photograph the unit, say what you serviced or replaced, and the customer gets a report that explains it in plain language.

Try JobProof freeSee an example report

10 free AI reports. No card until you subscribe.

Sound familiar?

  • Customers can't see a clean coil or a cleared drain, so the visit feels like nothing happened.
  • Maintenance visits blur together with no record of what was checked when.
  • Repeat faults are hard to argue about without a history of the earlier visits.

How it works

Three steps, on site

  1. 1

    Photograph the unit

    Indoor and outdoor, the filters or coil as you found them, then the same after you've serviced them.

  2. 2

    Say what you serviced

    What the fault looked like, what you cleaned, replaced or adjusted, and what the system was doing when you left.

  3. 3

    Send it before you leave

    Review the draft and send the link. The customer sees the before-and-after and your explanation.

Example report

An air conditioning service, written up

What your customer opens from the link. This one is an example, not a real job.

Job report

Harbour Trade Co.

Split system not cooling

Completed
16 September 2026
Customer
Dana Whitfield
Job address
5 Example Close, Perth WA

Attended a split system that wasn't cooling, serviced the unit and confirmed it was running again.

Work completed

Checked the indoor and outdoor units, cleaned the filters and cleared the outdoor coil of leaf debris. Cleared the condensate drain, then ran the system and confirmed cool air at the indoor unit before leaving.

Findings

Filters were heavily clogged and the outdoor coil was blocked with garden debris, restricting airflow. Condensate drain was partly blocked. No refrigerant work was carried out on this visit.

Materials

Not specified.

Result

System running and cooling at the time of the visit. Customer shown the cleaned filters.

Recommendations

  • Clean or replace the filters every few months, more often in summer
  • Keep plants and garden waste clear of the outdoor unit
  • Book a service if cooling drops off again

Why it helps

Built around how you already work

  • Makes invisible work visible

    A blocked filter beside the cleaned one explains the bill better than any line item.

  • A history per site

    Each visit is its own dated report against the customer, so the pattern of a recurring fault is easy to show.

  • Only what you actually did

    No invented refrigerant figures, model numbers or pressure readings. If you didn't say it, it isn't there.

  • Nothing to migrate

    Not a scheduling or invoicing system. It sits alongside whatever you already use.

Pricing

Try 10 reports free. Then pick a plan.

Every account starts with 10 AI reports. After that, subscribe to Starter, Pro or Business (AUD, billed monthly) to keep generating. Jobs, photos and existing reports stay available either way.

  • Beta

    Try first

    $0AUD to try JobProof

    10 AI reports to try JobProof

    10 AI reports to try JobProof, then subscribe. Jobs, photos and existing reports stay usable.

    • 10 AI reports to try JobProof
    • Photos + voice or typed notes
    • AI-drafted reports you edit
    • Customer share links
    • Customer proof portal
    • Work history per customer
    • Follow-ups from recommendations
    • Dashboard due list
    • Confirm receipt + report lock
    • Version history on reports
    • Print / save as PDF
    • Then subscribe to keep generating
    Try 10 reports free

    No card until you subscribe · full access

  • Starter

    AUD / month

    $19AUD per month

    50 reports / month

    Full JobProof access for solo operators — same product, 50 reports a month.

    • 50 AI reports a month
    • Photos + voice or typed notes
    • AI-drafted reports you edit
    • Customer share links
    • Customer proof portal
    • Work history per customer
    • Follow-ups from recommendations
    • Dashboard due list
    • Confirm receipt + report lock
    • Version history on reports
    • Print / save as PDF
    • Email support
    Subscribe

    Card details stay on Stripe

  • Pro

    AUD / month

    $39AUD per month

    200 reports / month

    Full JobProof access for busy tradies — same product, 200 reports a month.

    • 200 AI reports a month
    • Photos + voice or typed notes
    • AI-drafted reports you edit
    • Customer share links
    • Customer proof portal
    • Work history per customer
    • Follow-ups from recommendations
    • Dashboard due list
    • Confirm receipt + report lock
    • Version history on reports
    • Print / save as PDF
    • Priority email support
    Subscribe

    Card details stay on Stripe

  • Business

    AUD / month

    $79AUD per month

    500 reports / month

    Full JobProof access for small crews, plus shared seats and branded reports.

    • 500 AI reports a month
    • Photos + voice or typed notes
    • AI-drafted reports you edit
    • Customer share links
    • Customer proof portal
    • Work history per customer
    • Follow-ups from recommendations
    • Dashboard due list
    • Confirm receipt + report lock
    • Version history on reports
    • Print / save as PDF
    • Team accounts (up to 5) at launch
    • Branded reports (logo + ABN)
    • Shared customer history
    • Priority support
    Subscribe

    Card details stay on Stripe

After 10 AI reports, subscribe to Starter, Pro or Business and you keep full access to reports, share links, proof portals and follow-ups. Plans only change the monthly report allowance — Business also adds team seats and branding. Your data carries over. Payment is handled on Stripe Checkout, not on JobProof pages.

FAQ

Questions we get asked

Will it record refrigerant amounts or pressures?
Only if you say them, and then only as your own words. JobProof never generates figures, model numbers or readings of its own, and it doesn't replace any logbook you're required to keep.
Can I use it for scheduled maintenance as well as breakdowns?
Yes. Each visit becomes its own report, which is what makes the site history useful. There's also a free maintenance report template you can download.
Does it work with no signal in a plant room?
The web app needs a connection to generate a report. Take your photos and notes, then generate once you're back in range.

Read the two-minute guide or see the general FAQ.

Prefer to start with a blank template?

Download a free one and fill it in by hand. No sign-up needed.

Maintenance report templateFree PDF download

Service the unit. Show the difference.

Join the beta and write up your next job properly. Free while we test with our first tradies.

Try JobProof free

10 free AI reports. No card until you subscribe.