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Maintenance

Maintenance report template

Scheduled maintenance is easier to renew when the customer has a tidy record of what was checked and what needs attention next. This template covers a single visit.

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Example only — swap in your details. Download uses your browser's print dialog (“Save as PDF”).

Job report

Harbour Trade Co.

Quarterly maintenance visit

Completed
10 September 2026
Customer
Taylor Brooks
Job address
Unit 4, 50 Example Parade, Melbourne VIC

Completed the agreed quarterly maintenance checklist and noted two follow-up items.

Work completed

Walked the property against the maintenance checklist: checked fixtures in wet areas, tested smoke alarms present on site, tightened loose hardware and cleaned accessible filters as listed on the job sheet.

Findings

One tap washer showing early wear in the main bathroom. External light sensor intermittent at dusk. All other checklist items within normal condition.

Materials

  • Replacement washer for bathroom tap
  • Not specified for other consumables

Result

Checklist completed. Bathroom tap now sealing. External light noted for a return visit if the fault continues.

Recommendations

  • Book a follow-up if the external light keeps cutting out
  • Continue quarterly visits to catch small issues early

How to use this template

  1. Download the PDF after each visit, or generate it in JobProof from your notes.
  2. List what you inspected, what you fixed and what is still outstanding.
  3. Keep recommendations practical — no invented readings or warranties.

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